Protocols and Procedures Covid-19

PROTOCOLS AND PROCEDURES FOR THE MANAGEMENT OF COVID-19 IN THE SCHOOL
These protocols and procedures stem from and are to be read in conjunction with the “Collegiate Girls’ High School Covid-19 Management Policy” ratified by the School Governing Body on 22 May 2020, and subsequent amendments. The policy sets out the guiding principles to achieve the objective of minimising the spread of COVID-19 and the risk it poses to the learners and staff of Collegiate; the protocols are the sets of rules to adhere to; the procedures are the step-by-step instructions to follow. The DBE “Standard Operating Procedures for the containment and management of COVID-19 for schools and school communities (September 2020)” and the “Directions in the Schedule regarding the opening of schools and measures to address, prevent and combat the spread of COVID-19” as published in the Government Gazette, Vol 668 No 44154 of 12 February 2021, apply.
CONTENTS
1. Symptom Screening
1.1 Screening of Staff
1.2 Screening of Learners
1.3 Screening of Visitors, Contractors and Delivery Personnel
1.4 Covid-19 Contact Line List
2. Development of symptoms during the day
2.1 Staff
2.2 Learners
2.3 Follow-up Procedure (to both staff member and educator being symptomatic)
3. Buildings and Sanitisation
3.1 Teaching Venues, Offices and Halls
3.2 Ablutions
3.3 Guardhouse
3.4 Handwashing and sanitisation
4. Information Posters and Instruction Sheets
4.1 At Entrances
4.2 At Reception
4.3 Isolation Room (Sick Room)
4.4 Staffrooms
4.5 Classrooms and other Teaching Venues
4.6 Ablutions
4.7 Corridors
4.8 Offices
4.9 Kitchens/Food Preparation Areas
5. Personal Protective Equipment (PPE)
5.1 Face Masks
5.2 Protective face shields
5.3 Disposable Aprons and Gloves
6. Physical (Social) Distancing
6.1 On arrival
6.2 In Teaching Venues
6.3 In Staffrooms and Offices
6.4 Prefects’ Study
6.5 Ablutions
6.6 During Break Times
6.7 Movement Between Lessons
7. Food
7.1 Learners
7.2 Staff
7.3 Consumer Studies
7.4 Water-fountain and Vending machine
8. Other
8.1 Stationery
8.2 Ventilation
8.3 Door handles
9. Handling of illness during the school day (not COVID-19 related)
9.1 Learner reports feeling ill
9.2 Learner faints or has fit during lesson
9.3 Learner needs to go home
9.4 Learner has vomited or similar

1. SYMPTOM SCREENING
Every staff member, learner and visitor must be screened on entering the school property.
1.1 Screening of Staff (to be done by security official)
a. Staff members will enter via the main gate and will be screened by the security team at the gate. If the staff member is in a motor vehicle, they are to remain in the motor vehicle while the screening takes place.
b. Staff member must be wearing a suitable mask.
c. Each Staff member will have his/her temperature taken. If a raised temperature (380or more) or present any other symptoms, they may not enter the property and must return home to self-isolate or go to their doctor. The security official doing the screening is to inform the office that the staff member has a raised temperature and has been sent home. The security official is then to dispose of current PPE into appropriate plastic bag, sanitize and don new PPE.
d. Screening questions will be displayed at the entry point:
• Do you have a high temperature?
• Do you have a dry or persistent cough?
• Do you have a sore throat?
• Do you have difficulty breathing (shortness of breath)?
• Can you taste food and drinks normally?
• Can you smell normally?
• Have you had contact with someone suspected who has been diagnosed positive with covid-19?
e. Temperature and symptom response will be recorded:

                                        

1.2 Screening of Learners (to be done by designated Staff/Screening Teams)
a. Learners will arrive at the designated gate prior to the start of the school day. Social distancing will be maintained at all times.
b. Three staff members will be stationed at Kestell Street and two staff members at Conyngham Road to do the screening and to ensure that physical distancing between learners entering is maintained.
c. Learners are to line up in single file, maintaining physical distancing, while waiting for screening.
d. Learners will be checked to ensure they are wearing a suitable mask.
e. Each learner will have her temperature taken. If a learner has a raised temperature, or shows any other symptoms, before entering the property she must stand at the guard house (if entering through the Kestell Street side) and inside the property (if entering through Conyngham Road side) and phone her parents to collect her immediately. If she cannot be fetched straight away, she needs to be put into isolation until they arrive.
At no time must undue attention be drawn to the learner or her dignity infringed.
The staff member doing the screening is to inform the office that a learner has a raised temperature and has to be sent home. The staff member is then to dispose of current PPE into appropriate plastic bag, sanitize and don new PPE.
f. Screening questions (as for staff screening) will be displayed at the entry point.

                                        

1.3 Screening of visitors, contractors, delivery persons – Public Access (to be done by security personnel)
a. The principal purpose of the measures outlined below is to protect learners, educators and staff from being exposed to the virus through their interaction with the public and to furthermore protect members of the public from being exposed to the virus through their interaction with persons present at the school premises;
b. Contingent upon what is reasonably practicable given the nature of the school premises, the process as outlined herein will apply to:
• ensure that there is a distance of at least one and a half metres at any given time between learners / educators / staff and members of the public or between members of the public;
• undertake symptom screening measures of persons other than the learners, educators and staff of the school (the public) entering the school premises with due regard to available technology and any guidelines issued by the Department of Health and/or Department of Education;
Therefore it is required that
c. All members of the public, other than educators, staff and learners, who wish to enter the school property must have a pre-approved appointment, which must be verified by the Security Official before entry onto the school premises;
d. All persons will enter via the main gate only and will be screened by the security team at the guard house before any entry onto the school premises will be contemplated. (See Appendix C: Covid-19 Screening Questionnaire Public Access)
e. Should the member of public be in a motor vehicle, they are to remain in the motor vehicle while the screening takes place. If they are on foot, the appropriate physical distance is to be maintained while awaiting screening.
f. Members of the public visiting the school must present themselves wearing a suitable mask, failing which the security team will issue such visitor with a disposable mask upon ascertaining and verifying that their attendance on the school is deemed urgent and necessary.
Note: as per 4(1) of GG, 12 February 2021, No person, other than a learner or official, may enter a school premises or hostel unless such a person obtains the permission of, and makes arrangements with, the Principal or Head of [the |Education] Department in advance before entering the school premises or Hostel.
g. The security official will ensure that the visitor questionnaire is completed and signed upon arrival of the member of public. Thereafter, the security official will take the visitor’s temperature. If a raised temperature (380or more), or any other symptom, is presented, the visitor may not enter the property and must return home to self-isolate and/or go to their doctor. The security official doing the screening will inform the school’s designated office that a visitor tested with a raised temperature and consequently turned away from the school’s premises. The security team member is then to dispose of current PPE into appropriate plastic bag, sanitize and don new PPE;
h. In the event that a visitor meets the entry requirements of the school, security personnel will direct such visitor to the reception area, where they will be required to wait until collected by the respective educator / staff member
i. The following behaviours are required to be displayed by visitors / members of the public:
• Wear a mask at all times whilst on school premises;
• Sanitise hands before and after entering and exiting the school premises;
• Do not walk freely on the school premises, always be accompanied by a school educator / staff member;
• Familiarise themselves with the school’s COVID-19 Management Policy;
Read all icons / posters and adhere to a 1m distancing at all times
1.4 COVID-19 contact line list
a. A contact-line list for every confirmed COVID-19 case is to be completed and submitted to the Department of Health and the NMB District Office of the Education Department.
b. Parents are to notify the school if their daughter is a close contact of a person diagnosed with COVID-19 and is thus in quarantine.
c. Parents are to notify the school if their daughter is diagnosed with COVID-19. A contact-line list will then be completed and the learners on this list will be instructed to go into quarantine.

2. DEVELOPMENT OF SYMPTOMS DURING THE DAY
2.1 Staff
a. Should a staff member develop symptoms during the school day, she/he should immediately go to the front office to report that they are symptomatic and then go to the isolation room.
b. A designated staff member should don appropriate PPEs (mask, disposable gloves, disposable apron) and conduct the verbal screening, take the staff member’s temperature and complete the relevant documentation.
c. After the screening, the symptomatic staff member must then leave and report to a testing facility or to her/his GP.
d. The screening staff member must then dispose of her/his PPE in the appropriate plastic bag and don clean PPEs.
e. The isolation room must then be disinfected/sanitised immediately once the staff member has left and before the room is used again.
2.2 Learners
a. The learner is to be removed immediately from the class by the educator and taken to the Front Office and then to the isolation room. While escorting the learner, the educator is to maintain a physical distance of 1m from the learner. Once the learner is in the isolation room, the educator is to sanitize and return to the classroom.
b. The Front Office will call the designated staff member to conduct the verbal screening, record the learner’s temperature and complete the relevant documentation. The screener will don the appropriate PPE (see 2.1 b) before entering the isolation room and will dispose of the PPE in the appropriate plastic bag once the screening has been completed.
c. The Front Office will inform the Principal and/or Deputy Principal and will contact the learner’s parents who must then collect the learner and take her to a testing facility or GP.
d. The designated staff member will collate the names of all other persons that the individual may have come into contact with. These names are to be kept by the Front Office for a period of 3 months.
e. The designated staff member is to advise the persons with whom the individual has had contact to monitor themselves for symptoms for at least 10 days and to take their temperature twice daily. Should these persons develop even a mild cough or low-grade fever, they should stay at home and self-isolate.
d. Once the learner has vacated the classroom, the other learners must sanitize their desks, personal stationery, and hands. All paper towelling used to wipe down their desks and surfaces must be disposed of into appropriate plastic bags which must then be removed by cleaning staff.
e. Once the classroom has been sanitised, teaching can resume.
2.3 Follow-up Procedure (to both staff member and learner being symptomatic)
a. Follow-up must be done on a regular basis to determine if individual tested positive or not, whether quarantine for 10 days is necessary, or whether hospitalisation is necessary.
b. Appropriate plans can then be made for remote learning for the learner, and for the educator’s classes.
c. No learner nor staff member who has been sent home after developing symptoms during the day will be allowed back at school without having undergone a medical assessment confirming his or her fitness to return.

3. BUILDINGS AND SANITISATION
3.1 Teaching venues, offices and halls
a. Deep-cleaning and sanitisation of all school and hostel buildings supervised by external cleaning company to be completed before the campus is re-opened to staff and learners.
b. All classrooms (including laboratories and other teaching venues), offices and halls, to be cleaned and sanitized every afternoon and locked to ensure no-one enters prior to next official use. When cleaning, all surfaces and frequently touched objects must be wiped with a micro-fibre cloth soaked with sanitizing liquid. These surfaces include:
• handles
• switches
• doorknobs
• counters
• handrails
• desks
• chairs
• remotes
• Perspex screens in offices and Music teaching venues
• Keyboards in Computer Laboratories
c. Closed bins for hygienic for disposal of tissues, paper towelling and disposal PPE to be emptied daily.
3.2 Ablutions
a. Learners cloakrooms to be cleaned and sanitized at the following times:
• After first break
• After second break
• Upstairs and downstairs cloakroom and Gym Hall change-room, after 15h00 prior support staff leaving for the day. (To be locked immediately after cleaning and sanitizing)
• Matric toilets each morning prior to the start of the school day.
b. Staff toilets to be cleaned and sanitized at the following times:
• Prior to the start of the school day
• After first break
• After second break
3.3 Guardhouse at main entrance
a. The School is to clean and sanitize the guard house daily.
b. When cleaning, all surfaces and frequently touched objects must be wiped with a micro-fibre cloth soaked with sanitizing liquid.
3.4 Handwashing and sanitization
a. All ablution facilities to have sufficient liquid soap and paper towels available at all times. This is to be checked regularly throughout the school day. Fabric towelling is prohibited.
b. All ablutions to be fitted with a sanitising hand rub dispenser at entrance which is to be used by every person on entry.
c. All entrance doors to have sanitizing hand rub dispensers and every person passing through the entrance is to hand sanitise. The entrances are:
• Main front entrance (Admissions and Reception)
• Ivy leaf entrances
• Gym Hall entrance
• Entrance door to school on western side
• Entrance doors to consumer kitchen
• Guard House
d. Learners to sanitise hands between lessons using their own 70% alcohol sanitising hand rub or the sanitising hand rub in prominent places around the school.
e. All staff rooms to have sanitizing hand rub and staff are to sanitise hands before touching any surfaces in the staff rooms.
f. The biometrics system for entrance to the printing room is disabled. Printing to be undertaken by designated staff members who must sanitise hands before and after use. Sanitizing hand rub dispensers are to be in the printing room.

4. INFORMATION POSTERS AND INSTRUCTION SHEETS
4.1 At entrances
• Screening questions for symptoms and contact with covid-19
• Instructions on use of no-contact infra-red thermometer
• Hand sanitising instructions
• Instructions for the wearing of a mask
• Physical (Social) distancing instructions
• A notice instructing staff, learners, parents and visitors being required to stay at home for the required ten (10) days self-quarantine period should they have had contact with someone who has been diagnosed with Covid-19 or been in direct contact with someone who has had contact with someone diagnosed with Covid-19 within the past ten (10) days.
4.2 At Reception
• Hand sanitising instructions
• Physical (Social) distancing instructions
• Instructions on use of no-contact infra-red thermometer
4.3 Isolation Room (Sick Room)
• Screening questions for symptoms and contact with covid-19
• Hand sanitising instructions
• Instructions regarding procedure to follow
• Ventilation reminder
4.4 Staffrooms
• Hand sanitising instructions
• Physical (Social) distancing instructions
• Instructions regarding sanitising of surfaces
• Ventilation reminder
4.5 Classrooms and all other teaching venues
• Hand sanitising instructions
• Physical (Social) distancing instructions
• Instructions regarding sanitising of surfaces
• Symptoms list
• Ventilation reminder
4.6 Ablutions
• Hand sanitising instructions (at entrances)
• Hand washing instructions (above basins)
• Physical (Social) distancing instructions
• Ventilation reminder
4.7 Corridors
• How coranvirus spreads
• Hand sanitising reminders and instructions
• Physical (social) distancing
• Wearing of face mask reminders
4.8 Offices
• Hand sanitising reminder
• Ventilation reminder
4.9 Kitchen/food preparation areas
• Hand washing instructions (at washing troughs/sinks/basins)
• Hand sanitizing instructions (at entrances)
• Physical (Social) distancing instructions
• Ventilation reminder
• Application, use and disposal of disposable gloves and disposable aprons

5. PERSONAL PROTECTIVE EQUIPMENT (PPE)
5.1 Face masks
• All staff, learners, parents and visitors must wear a protective mask for the full duration of their stay within the school premises and school buildings.
• The mask is to be a cloth mask (ideally 3 layer 100% cotton with a IPU D15 filter element).
• Those who make use of public transport must wear a mask whilst on public transport on their way to school.
• All must wear a protective mask whilst on any school related matter/activity off the school premises.
• All learners and staff are to have a second mask in a sealed plastic bag with them at school for emergency replacement.
• All are to adhere to the following instructions for the wearing of a mask:
o Face masks should never be touched when wearing them – fidgeting with the mask repeatedly is strongly discouraged as it is important to avoid touching your face with hands;
o Do not lower the face mask when speaking, coughing, or sneezing;
o The inner side of the face mask should not be touched with hands;
o Face masks should cover your nose and mouth entirely; and
o Wash fabric face masks with soap and water and iron when dry.
• Disposable masks will be kept at reception for use when screening persons who have developed symptoms during the day or when a cloth mask needs to be replaced during the school day.
• Disposable masks will be kept in the guard house for issue should in case of a person without a face mask needing access to the school property urgently.
5.2 Protective face shields
• Cleaning staff, when disinfecting and working with chemicals are to wear a protective shield in addition to a mask.
5.3 Disposable aprons and gloves
• Cleaning staff are to wear disposable gloves and a disposable apron when working. These are to be disposed of into appropriate disposable plastic bags at the end of each working day.
• All persons who work with the preparation or serving of food are to wear disposable gloves and disposable aprons.
• The gloves must be applied, worn and disposed of in accordance with the written instructions issued to every person required to wear protective gloves.

6. PHYSICAL (SOCIAL) DISTANCING
6.1 On arrival
• Learners may arrive for screening between 07h00 07h35. (At 07h40 they must be seated in their register classes – this is the official start of the school day).
• Whilst waiting for screening at entrances, the standard 1m between persons is to be maintained
• No hugging, hand shaking or direct contact is permitted.
• Should direct contact occur, immediate hand sanitizing must be done.
• Markers indicating 1m will be placed on the walk-way alongside the boundary wall.
• On entry, if before 07h20, learners go to straight to the venue allocated to her grade (12: 337; 11: Dem Room; 19: 270; 9: Lab 2; 8: 339). From 07h20 they go straight to their register class venue.
6.2 In teaching venues
• Learners are to enter classrooms in single file with the standard distance between them.
• Learners are to stay in their desks at all times during the lesson, unless otherwise instructed by the educator in charge.
• Desks are to be spaced apart and not grouped together.
6.3 In staff rooms and offices
• Chairs are to be spaced to comply with the recommended physical distance of 1m, as far as practically possible.
• In the staff room, no more than two people may sit at the tables at a time.
• In the staff work room, the standard 1m distance to be maintained at work desks. Extra chairs are to be removed.
6.4 Prefects’ Study
This will be out of bounds until further notice.
6.5 Ablutions
• Whilst waiting to enter, the standard 1m between persons is to be maintained.
• No more than eight may enter the cloak rooms on the western side of the building at a time.
• Upstairs cloakroom: learners to queue down Music corridor.
• Downstairs cloakroom: learners to queue down bursar’s corridor.
• No more than three learners may enter the Matric toilets at a time. Learners to queue down the corridor in front of the staff workroom.
6.6 During break time
• Physical distance of 1m to be maintained between learners in groups.
• The Ivy Leaf and verandas, classrooms, upstairs corridors (apart from lines to use the ablutions), area around classrooms 401-404, Jubilee Lab corridor, Resource Centre and Computer Lab corridor are out of bounds during break.
• Learners are to be in the upper and lower quads, and the tennis court area (each grade will be allocated an area). This is to facilitate the control of physical distancing by staff on duty.
• The Resource Centre will be closed until further notice.
• The tuckshop will be closed until further notice.
6.7 Movement between lessons
• Physical distance of 1 m to be maintained between learners walking from one venue to another.
• There will be an allotted time (5 minutes) between each lesson to facilitate changeover.
• At the end of break, learners will join the venue line for their next lesson. Educators will lead classes from the venue lines to their venue, ensuring that physical distance is maintained.
• Venues 337 to 342 to exit right from the venue and go down the stairs next to the cloakrooms to their next venue.
• Venues 343 to 350 to exit and go down the stairs between venues 343 and 344 to their next venue.
• Designated educators to manage flow from computer labs and classes coming down the stairs to ensure no bottle-neck.
• Venues 401 to 404 and Ivy Leaf to turn left opposite the HOD office if going to an upper quad teaching venue, and right if going to a lower quad or upstairs teaching venue.

7. FOOD
7.1 Learners
• The tuckshop will remain closed until further notice.
• Learners are to bring sufficient food and beverages for the day and are to dispose of any containers or wrappers directly into the waste bins.
• There will be no facilities to warm food: the microwaves will be in storage.
• No eating in classrooms during lessons
7.2 Staff
• Staff are to bring sufficient food for the day. Catered meals will be prepared and served on certain days. Protocols regarding the serving of food will be observed.
• Tea will be served at break time. Staff are to use their own mugs and are to sanitise hands before pouring from the pots.
7.3 Consumer Studies
• Strict hygiene will be adhered to when preparing food during practical lessons.
• Practical lessons and assessments will be done in shifts to accommodate one learner per work-station.
7.4 Water-fountains and Vending Machine
• The water-fountains will remain disconnected until further notice.
• The vending machine will remain out of bounds until further notice.
• The coffee and hot chocolate vending machine remains disconnected.

8. OTHER
8.1 No sharing of stationery is allowed.
8.2 Classrooms are to be well-ventilated during lessons. Either the classroom door or the windows should be open.
8.3 Touching of door handles/knobs should be limited, at all possible, to the educator only.

9. HANDLING OF ILLNESS DURING THE SCHOOL DAY (NOT SYMPTOMS OF COVID-19)
Please note that all procedures below apply to both day girls and boarders.
9.1 Learner reports feeling ill
• Should the learner wish to go to the bathroom or to the Front Office because she feels ill, no other girl may accompany her or to sit with her.
• If necessary, call the Front Office to find an educator to go to the class or bathroom to assist the girl. The person assisting must have a mask and shield on.
9.2 Learner faints or has a fit during a lesson
• The class is to exit row by row.
• The first girl to exit the class must go and ask for assistance from the closest educator.
• Teacher must put on disposable gloves before assisting the learner.
• The box with gloves and other first aid items, must be in a visible position in the venue.
• If gloves or any other items are used, the box must be refilled.
9.3 Learner needs to go home
• Send the learner directly to the Front Office.
• The Front Office to contact the learner’s parents.
• Front Office to email the Grade Head to inform her that the learner has gone home.
9.4 Learner has vomited or similar
• Call the front office who is to send someone to assist.
• Remove the learner from the class.
• Other learners are to be taken outside while the area of the venue is thoroughly sanitised by the support staff.
• Learner to wait in front office.
• Whoever assisted, must write a brief report (class, lesson, venue, learner’s name and what happened) which is to be kept in the Covid-file in the Front Office.
9.5 First Aid Teachers
• Upstairs: Ms Coetzee
• Downstairs: Mrs Vlok
• Labs 1 –Jubilee Lab: Mrs Arthur
• 401-404: Ms Timba
                                                                                                                                                                                                          Updated: 12 February 2021

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